Malda Merge

CREATING MAILING

August 18, 2009 by admin

You should have ever witnessed or even received a letter, addressed the same was totally unknown, but it was enough to open the envelope that the mystery was completely stripped, in the case of receiving a mail merge.

The use of direct mail is a very effective resource, mainly used for the dissemination of products, services or information purposes.

The great advantage of direct mail is the fact that by a single letter template, the sender can go directly to each person, regardless of the number of recipients to whom it will be sent.

Word offers us a feature that greatly facilitates the execution of a task that previously demanded much time.

To do a mail merge, we must create two files: the main document that contains the text to be sent with all the formatting you want, together with field region that Word builds to receive the data to be changed and a data file (content fields) that will change from customer to customer.

To serve as the basis of information from our direct mail, in Microsoft Word to create a table divided into three columns containing their descriptions:

NAME, POSITION AND EARNINGS (fill data) set number of lines with no information. at least five lines of this table, save the document with the name of Contatos.doc and then quit).

OBS.: The table should be created in the first row, because there is a house you enter above will be unable to complete the merge.

Let us now create the default document for the composition of our mailing list.

For this, open a new document in Word, type the letter below also considering the information described in brackets: (alignment right, enter the place and date) (four times the press Enter and type left-aligned)

Attn: NAME (four times the press Enter and type flush left) Ref:

Promotion (press Enter four times and enter the information below using justified alignment)

Please be advised that your promotion to the position of JOB was approved by our Board, and your salary adjusted for the value of $ SALARY. (Six times the press Enter and type left-aligned) FYI (six times the press Enter and type with the center alignment) DEPARTMENT OF HUMAN RESOURCES.

Once finished editing the chart above, apply the formatting as it considers necessary and then save the document with the name of Mala direta.doc.

Now, to facilitate and expedite the development of our work, follow the steps below to display the Mail Merge toolbar:

• Press Alt on the left to access the menu bar.
• Scroll to the right arrow to the Tools menu.
• Get down with the arrow to the item Letters and Mailings, and move once the arrow to the right.
• Get down with the arrow to the item Show Toolbar 'Mail Merge' and if this option is unchecked, press Enter to display it, on the contrary, press Esc to exit the menu bar and return to the editing area.

• Join the Mail Merge toolbar, by pressing Alt and then Tab Control
• Press Enter on the Setup button from the main document.
• Select the arrows using the option cards and press Enter to confirm.

• Go to the Mail Merge toolbar.
• Scroll to the Open Data Source button and press Enter.
• Indicate the file Contatos.doc and press Enter to confirm.

• Go to the Mail Merge toolbar.
• Scroll to the Insert Merge Fields button and press Enter.
• With the use of arrows select the desired field, such as NAME.
• Press Tab until you press Enter, press Enter to confirm and Esc to return to the editing area of the document.

• Go to the Mail Merge toolbar.
• Scroll to the bottom Merge the document and press Enter.
• In the control appears, select one of the options All (displays all records) Current record (displays the selected record) and De (you will need to provide a range indicating values for the fields "From" and "Up").
• Press Enter on the OK button to finish. Finally, the letters are displayed in a new file where you can print it or save it for future printing.